Exhibition Courier Services and Event Logistics from Distribusha
Distribusha’s exhibition courier service is backed up by years of experience working with all the major conference and exhibition centres and hotels throughout the UK. We can collect and deliver all your publicity material including trade stands and exhibition banners, and install them under your supervision in a timely manner at the venue.
What are event courier logistics and when do you need them?
Event courier logistics is a frequently used term to describe the services offered by Distribusha to companies who attend trade shows and exhibitions and who have a display stand and promotional banners, etc, that are used to promote the company. Where Distribusha scores heavily is we know all the major exhibition centres and the best way to navigate their complex entrances to ensure your equipment is delivered to the exact location at the right time. As for when you will need Distribusha’s event logistics services, well that’s a simple question to answer. The next time you choose to promote your company or business at an exhibition. Once booked, you can relax and not worry about the stress involved in getting everything to the venue – we will deal with all that for you! Because many of the major exhibitions and ‘fairs’ are only held on an annual basis, it could be disastrous for your business if you either missed the event completely, arrived late, or had your display equipment badly damaged in transit. Sometimes the risk involved in ‘cutting corners’ can be too great and with Distribusha you know that from the moment you agree to use our exhibition courier services, you are in safe hands.
Exhibition Courier Services and Event Logistics
As you no doubt know from past experience, major exhibitions are like
military operations, and everything is closely supervised and coordinated.
Here at Distribusha we are used to all the systems and procedures at all
the major exhibition halls, conference centres, arenas and hotel complexes
throughout the UK, so for us, it is a simple and straightforward task.
We are here to take the load off your shoulders with our Exhibition Courier Service, from the moment we turn up to collect your exhibition or conference materials and/or display stands, to the moment we return everything after the event.
We have the right vehicles, experienced staff and the skill and know-how to ensure that you can concentrate on the exhibition itself and interacting with new and existing customers
All you need to do is meet us at the venue at an agreed time prior to the exhibition so you can oversee our team if the stand needs light assembly.
How are event courier services provided by Distribusha?
It all starts with an email or a phone call, as do most longstanding business relationships. Thereafter, we will discuss what you need from us in terms of the size of display materials you need transporting, from where to where. We will then talk to you about making sure that all materials and equipment are safely packaged and wrapped to avoid the possibility of any damage in transport. We will then collect your events display and promotional equipment either on the day of the exhibition if local, or a day or two before if at a national venue. We will then deliver all the equipment to the area where you have chosen to have your stall or display stand, and while we will help to unload everything, it is not usual for us to erect everything as only you know how you want your display and promotional area to look. Once the event is over, it could be the end of that day, or it could be a week later, we will come back, ensure everything has been correctly wrapped for safe transportation, and then return it to the location it was collected from, or possibly to the next event if there is a short break between the two.
The Distribusha Exhibition Courier Service for Businesses
- Contact us to discuss your requirements – whether it is the delivery of promotional material to an exhibition centre, or the collection, and delivery of a complete trade stand.
- We will provide appropriate transport for materials, including a tail-lift truck for heavier items.
- We will include trollies to transport heavier materials at the venue.
- We can also advise if we are able to include a light assembly and disassembly service or if, for substantial exhibition stands, you will need to book a skilled construction team.
- We can provide same-day erection, wait and return for smaller exhibition stands.
- Providing there are no major changes to the exhibition stand or volume of materials that will require transportation and possible erection, for future events all you will need to do is contact us in advance and book a time for collection and return of your exhibition materials.
- We will provide a team of up to three members of the Distribusha team
Exhibition and Event Logistics Questions
Exhibition courier services are specialised logistics solutions designed for transporting event materials, display stands, promotional items, and technical equipment to and from exhibition centres, trade shows, and event venues.These services ensure that your materials arrive on time, in perfect condition, and ready for setup. At Distribusha Ltd, we provide tailored courier solutions for exhibitions, conferences, and trade fairs, offering timed deliveries, secure handling, and temporary storage when needed. We also know all the UK’s major exhibition centres and are able to get easy access to the most inaccessible places.
To minimise stress and anxiety, it’s best to book your exhibition courier service at least one to two weeks in advance, especially for large-scale events. This allows time for planning the most efficient route, securing necessary delivery slots, and coordinating with the venue’s access restrictions. Last-minute bookings are possible but may be subject to availability and additional charges.
Our core service includes delivery of your exhibition materials to your designated stand or area within the venue. However, assembly and setup are not included unless agreed upon in advance. If you require assistance with unpacking, positioning, or light assembly of displays or technical equipment, let us know beforehand, and we can discuss tailored support options.
We understand that exhibition materials often include fragile, high-value, or custom-built items that require extra care. We take the following steps to ensure safe transport:
- Use of protective packaging and securing items within the vehicle
- Employing trained drivers experienced in handling delicate loads
- Offering dedicated vehicle options to minimise handling and transfers
- Encouraging clients to specify any special handling instructions in advance
For particularly fragile or expensive materials, we recommend discussing additional protective measures or custom packaging solutions with our team.
Yes. At Distribusha Ltd, we provide insurance coverage of up to £10,000 per consignment for event materials while in transit. If your items exceed this value, we can arrange additional insurance upon request. However, our coverage does not extend to items once
they have been delivered to the event venue. As exhibition halls can be busy environments with high foot traffic, we strongly recommend that customers arrange their own insurance for materials once they have been received at the venue.
Yes, we offer temporary storage solutions if you need to hold exhibition materials before or after the event. Storage must be arranged in advance, and additional fees may apply depending on the duration and size of the consignment.
Absolutely. Through our years of experience gained in providing exhibition and event courier services we have realised that we need to be able to provide three types of service. Some exhibition materials are made for a one-off event and do not need collecting after the exhibition. Some event and exhibition materials are designed for one-off evets but are, by design, recyclable. We are able to both collect and deliver your materials to an appropriate recycling centre. Finally, we have the more substantial and durable event materials which are intended for multiple occasions. We can collect these materials after the event and return them to your preferred location. To ensure a smooth pickup, please provide details in advance, including collection time, location, and any access restrictions at the venue.
Yes, we handle large and bulky items such as exhibition stands, AV equipment, and staging materials. However, you must provide accurate weight and dimension details in advance, plus digital photographs if you have them, and any special equipment required for unloading (such as a forklift or tail lift) must be arranged beforehand.
At the moment, we only provide exhibition courier services within the UK. For international events, we recommend working with a logistics provider that specialises in cross-border exhibition freight.
We can complete the delivery regardless of whether someone is present to receive it, as long as the venue allows unattended drop-offs. However, once delivered, we are not responsible for the security of the items. If the venue requires a signed handover, we will attempt to contact you or a designated recipient. If we need to return with the consignment or wait for someone to collect it, additional charges may apply. To avoid complications, we recommend ensuring that a contact person is available at the venue to receive the delivery at the scheduled time.
Here at Distribusha we don’t believe in a ‘one-size-fits-all’ solution to providing exhibition courier services. We appreciate each and every one of you has varied and varying demands, and it is our role to provide a bespoke service that precisely meets all your needs.
Ready to streamline your delivery operations with Distribusha’s Exhibition Courier Delivery Service? Get in touch with us today and we’ll be glad to talk further about how we can help you.
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